Phone Number: +1-647-676-7664

Job position: Virtual administrator

Job status: part times (about 20 hours per week)
Job salary: negotiable per hour

Hiring virtual administrator

  • Scheduling and Coordination: Managing schedules for HVAC technicians, service calls, installations, and maintenance tasks. Coordinating appointments and ensuring efficient routing.


  • Recording Transactions: Logging day-to-day financial transactions such as sales, purchases, payments, and receipts into accounting software or ledgers.
  • Categorizing Expenses and Income: Organizing transactions into appropriate categories (e.g., utilities, payroll, sales) for clarity and easy reference.
  • Reconciliation: Matching and reconciling bank statements with recorded transactions to ensure accuracy and identify discrepancies.
  • Accounts Payable and Receivable: Managing accounts payable by recording and tracking vendor invoices and payments. Managing accounts receivable by recording client invoices and tracking payments.
  • Financial Reporting: Generating financial statements (income statements, balance sheets, cash flow statements) periodically or as needed for internal use or external stakeholders.
  • Tax Preparation Support: Assisting in the preparation of financial documents needed for tax filing and providing necessary data to accountants or tax professionals.
  • Compliance and Documentation: Ensuring compliance with accounting principles and regulations. Maintaining organized and accessible financial records for audits or review.
  • Financial Analysis Support: Assisting in providing financial data and reports for analysis, budgeting, or forecasting purposes.
  • Payrolls and WSIB procedure
  • Documentation and Record-Keeping: Maintaining records of HVAC service agreements, warranties, invoices, and customer information. Ensuring accurate and updated documentation.
  • Billing and Invoicing: Processing invoices, preparing billing statements, and handling payment-related tasks.
  • Database Management: Maintaining databases of HVAC systems, warranties, and customer information for efficient retrieval and reference.
  • Doing correspondence
  • Searching and applying for getting new jobs and bids
  • Documentary

Kindly send your resume via email, using the job position as the subject line, to